DataRealm Job Board
Administrative Assistant (Accounting)
Description
DataRealm is currently seeking a detail-oriented Administrative Assistant (Accounting) to support our administrative team. This role is primarily focused on accounting and bookkeeping responsibilities and will also provide support across operations and marketing as needed, offering variety and exposure to different areas of the business.
We’re looking for a candidate who is highly organized, dependable, and comfortable managing multiple priorities in a fast-paced environment. The ideal candidate takes pride in accuracy, communicates effectively, and is eager to contribute to a collaborative and growing team.
What You’ll Be Doing:
Accounting & Bookkeeping
- Record and maintain daily financial transactions in the accounting system
- Support Accounts Receivable (AR) processes, including invoice preparation, issuing invoices, tracking payments, and following up on outstanding balances
- Perform monthly bank and credit card reconciliations to ensure accuracy of financial records
- Assist with Accounts Payable (AP), including processing vendor invoices, verifying expenses, and preparing payments
- Maintain accurate financial records through data entry and general bookkeeping tasks
- Work with internal expense tracking systems, record in financial software
- Process weekly payroll using PayTrak and ADP, ensuring accuracy and confidentiality
- Prepare journal entries and support month-end and year-end closing processes
- Track employee expenses using our internal system
Administration & Operations
- Provide day-to-day administrative support across accounting, operations, and marketing functions
- Maintain organized digital and physical filing systems
- Support operational activities, including client communication related to invoicing, documentation, and project-related administrative matters
- Provide occasional support with company marketing initiatives, including social media coordination
Position Requirements:
- Diploma or Certificate in Accounting, Business Administration, Office Administration, or a related field
- 1–2 years of experience in bookkeeping, accounting, payroll, or office administration
- Strong understanding of basic accounting principles and financial processes
- Experience with payroll processing is considered an asset
- Experience using accounting or payroll software such as QuickBooks, PayTrak, or ADP is considered an asset
- Proficiency with Microsoft Office Suite, particularly Excel and Outlook
- Strong attention to detail with excellent organizational and time management skills
- Ability to handle confidential information with professionalism and discretion
- Strong written and verbal communication skills
- Ability to prioritize tasks, manage deadlines, and adapt in a dynamic environment
What We Offer:
- Competitive compensation package, including annual performance reviews, salary increases, and profit-sharing.
- Comprehensive benefits package, including medical, dental, vision, and extended health care.
- Flexible working hours.
- Monthly team events and social activities.
- A friendly and collaborative team environment.
About DataRealm:
Problem solving – that’s our business. We tackle the toughest problems for manufacturing industry leaders based primarily in the automotive sector. Our engineers execute highly demanding turnkey productivity solutions for industry leaders. With roots in real-time manufacturing data collection and controls engineering, we’ve continually evolved our skillset to upgrade entire facilities and control systems. We handle every point in the systems integration process, from design to deployment, providing support throughout and after the project. We offer controls engineering, automation information systems, and software development solutions that help our clients achieve maximum efficiency and productivity.
This job posting reflects a current vacancy at DataRealm. AI tools may assist with application organization, however all hiring decisions are made by human reviewers.
Compensation
$24.04 - $28.85 per hour